Whether you already have an efficient routine or you are yet to find one, many of us could do with mastering the art of productivity. Planning our working day as efficiently as possible enables us to reap the benefits of hard work, whilst also enjoying some free time too. This guide offers tips on how to foster productivity, minimise distractions, and the art of prioritisation.
Sleep sets you up for the day. Avoid waking up on the wrong side of the bed by getting the recommended 7-8 hours. Create a warm, cosy bedroom environment to make getting enough sleep as achievable as possible. Calm a busy mind before bedtime by utilising the 4-4-4 breathing technique. Breath in for four seconds, hold it for four seconds, then exhale to the count of four. According to scientific research, slowing your breath triggers a relaxation response in the brain and body, setting you up for the perfect night’s sleep.
Efficient Planning Tool
Have you ever come across Eisenhower’s urgent/important matrix tool? If you have, I’m positive that you can testify its effectiveness. If you haven’t, you can check out a visual here. This time management tool is a powerful way to prioritise time, tasks and goals. The planner displays four quadrants which enable you to divide tasks by their level of urgency and importance. This matrix allows you to visualise and determine what tasks you need to do and which tasks should be prioritised. Often we are productive, but none of it has real value in the long run. This method will empower you to plan and prioritise long-term goals each week.
Start with the Most Important Tasks
According to Laborit’s law, we should start with the most mentally draining task at the beginning of the day. The following scenario may sound familiar to you. You have a dreaded task to do, instead of doing it right away you procrastinate, carrying out simpler tasks that bring immediate satisfaction. Also known as “The Law of the Least Effort”, we’re essentially perpetuating the sensation of that unpleasant task hovering over us. To master productivity, start the day with the most difficult task and reward yourself as soon as it’s finished.
Are you susceptible to distractions such as Whatsapp messages, aimlessly scrolling on social media or googling random thought processes? Guilty as charged! If, like many, you tend to get distracted by your phone, leave it another room. Keep it on silent and out of reach in order to let your focus flow. Also, try not to constantly check emails and carry out several tasks at once. Focus on the task in hand; monotasking, not multitasking, is the secret to getting things done efficiently.
The subconscious mind is one of the most powerful tools and, in turn, ultimately the key to our success. Every day our mind is shaped by the environment in which we live. Our memories, beliefs, fears, subjective maps of reality are all examples of our subconscious mind that govern the course of our life. It’s essential to override subconscious negativity with inspiration. Listen to podcasts, read books, and spend time with people that inspire you. Fill your environment with inspirational quotes, vision boards, get out in nature.
Productivity is the result of commitment, efficient planning and focused effort. I highly recommend Stephen R. Covey’s best selling book, The 7 Habits of Highly Effective People to learn more on efficiency and expertise in purposeful productivity.
“The key is not to prioritise what’s on your schedule, but to schedule your priorities.” – Stephen R. Covey